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MJF66, Sept. 22-24, 2023

Vendor FAQ

2022 Early Bird Booth Fees: Must Pay in Full by June 15, 2022, after this date fees will increase by $200. Vendors will receive an invoice with appropriate booth fees through PayPal – all accounts must be paid through PayPal. Checks or over-the-phone credit card payments will not be taken.

ART/MERCH/COMMUNITY PERMANENT STALLS

 Fee does not include the $100 cleaning deposit, or the $25 CFSA insurance fee. 

  1.  1 10x10 stall (2 wristbands/day)…………………………….$800 
  2. 2 10x10 stalls (3 wristbands/day)…………………………...$1200 
  3. 3 10x10 stalls (4wristbands/day)........................................$1600 
  4. 4 10x10 stalls (4 wristbands/day)……………………………$2000 
  5. 1 10x15 stall (2 wristbands/day)……………………………..$1100 

MIDWAY ART/MERCH VENDORS

 A limited number of Midway vendors will be accepted this year. No requests for locations will be taken. Included in your cost is the electricity you will need for lights. Fee does not include $100 cleaning deposit or $25 CFSA insurance fees. 

  • 10x10 Tent Space…………………………………………….$1150 

FEES

2022 Fees will be taken online via PayPal. Once selected, you will be sent an invoice with the link to PayPal. Your space will be forfeited if we do not receive full payment by July 30th. NO PERSONAL OR BUSINESS CHECKS will be accepted, we will not take payment over the phone. 

CANCELLATIONS: 

You may cancel by June 1, 2022, to be eligible for a full refund. Cancellations up to June 30, 2022, are subject to a 50% cancellation fee. No refunds are available after July 31, 2022 2 

TENT RENTAL: 

A to Z Rental Center, Inc. in Seaside (831-394-6751). 

ALL VENDOR BOOTHS: 

A $100 Cleaning Fee will be applied to your invoice. This fee is refundable at the end of festival if your vendor space is left with no staples, nails, screws, trash, or changes made to the booth or grass area. After the festival, when your booth area has been inspected, the festival and fairgrounds staff will determine if you receive a refund. Vendors are encouraged to bring racks, pipe & drape, fire code-approved wood boards, and only use painters’ tape to hang anything from the permanent stall walls. All Arts and Crafts tent spaces must be cleaned and left in the same condition it was found. Vendor agrees that authorized representatives of Monterey Jazz Festival shall have access to booth space at all times for safety and security reasons. 

ELECTRICITY: All permanent arts & crafts booths come with electricity/lights. All tent vendors have a $150 Electricity fee that will be added to your invoice. If you require more electricity than what is provided you will be charged accordingly. 

No generators are allowed. For any questions regarding electricity please email vendor@monteryejazzfestival.org 

HOURS OF OPERATION: 

For the convenience of our patrons, vendor booths must be open for business when Festival gates open each day and stay open in the evening for one hour after the last show ends. 

Friday, September 23, 2022, 3:00 p.m. -10:00pm 

Saturday, September 24, 2022, 11:00 a.m. – 10:00pm 

Sunday, September 25, 2022 10:30 a.m. - 9:30pm 

BOOTH SETUP/TEAR DOWN: 

Vendor check-in begins at 8am on Thursday, September 22, 2022 and ends Friday, September 23rd at 2pm. Vehicles will not be allowed onto the fairgrounds after 12pm on Friday. No exceptions. 

For safety reasons, booths will not be permitted to tear down until after all guests leave the grounds at approximately 10pm, Sunday September 25, 2022. Tear down is also permitted on Monday, September 26, 2022, until 2:00 p.m. Please be aware that Vendor Crew is not available to assist in tear down. 3 

INSURANCE: All vendors are required to have insurance coverage to participate in the Monterey Jazz Festival on the Monterey County Fairgrounds. For 2022 - All vendor fees will include the Brokerage fee through the Monterey County Fairgrounds for approximately $25 per vendor. This insurance fee is specifically for the Monterey County Fairgrounds. The fee will be listed in your invoice sent to you through PayPal. Vendors are required to have their own insurance coverage in addition to the above, you are required to list the Monterey Jazz Festival and Monterey County Fairgrounds as additional certificate holders. The below language MUST be listed in the “additional insured” area of your Certificate of Insurance. 

Monterey Jazz Festival

2004 Fairground Rd
Monterey, CA 93940 

Monterey County Fair 7th DAA

2004 Fairground Rd
Monterey, CA 93940 

● Minimum Coverage must be $1,000,000. 

MONTEREY BUSINESS LICENSE

All vendors must have a current Monterey Business License. Online City of Monterey Business Application Form Vendors without a current license will not be permitted on the Festival grounds. You must apply for your business license no later than September 1, 2022. A copy of your business license must be sent to the vendor coordinator 48 hours PRIOR to load-in.

CALIFORNIA RESALE LICENSE

Vendor is responsible for obtaining a valid California resale number prior to submitting your application and the law requires that you must produce evidence of permit. Apply online at: https://efile.boe.ca.gov/ereg/index.boe.

A copy of your Resale License must be sent to the vendor coordinator 48 hours prior to load-in. Vendors without a current license will not be permitted on the grounds. 

VENDOR REVIEW

To provide the best variety for our festival patrons, the Festival reviews all vendors on an annual basis. The Festival reserves the right to determine which vendors will return annually. Therefore, please be aware that a booth at this year’s Festival does not automatically ensure a space next year. 4 

The Festival reserves the right to move a vendor to any location at any time in the best interest of the Festival and its patrons. 

BOOTH SPACE

Vendors will be assigned a booth space by Monterey Jazz Festival. Due to increased fire and safety regulations, vendors are required to stay within their outlined footprint as designated by the Vendor and Grounds team. 

If vendors refuse to abide by guidelines set by the Vendors & Grounds team, they will be fined $200 for each violation of space and will not be invited to return to the event. 

Violations of space usage include: 

  1. Setting up in the walkway in front of or to the side of your booth. 
  2. Setting up in front of or in other ways that block your neighbor booth from fair visibility. 
  3. Setting up a sitting area or back of house area outside of footprint and in view of guests. 
  4. Plugging into power that has not been approved and paid for. 
  5. Booth spaces cannot be sublet or shared. 

PRODUCTS TO BE SOLD

Only those items listed on your accepted application may be sold. Changes or substitutions without the explicit approval of Festival could result in removal from the Festival grounds. Vendors are restricted to selling only lawful goods and services from your booth. Monterey Jazz Festival reserves the sole and exclusive right to establish relationships with branded partners (“sponsors”). No vendor may sell or distribute any product which competes with the products or services of any official Monterey Jazz Festival partner. 

Please note: Any mail orders taken at the Festival must be shipped to the client within three weeks following the Festival. 

MUSIC

No hand drumming, recorded or live music is permitted in or at the booth space. 

SIGNS/BANNERS

Vendors may not advertise or display signs, banners or products that are in direct or indirect competition with Festival sponsors/partners. Signage cannot interfere with neighboring booths. All signs or banners must be retrieved the Monday after festival, or they will be discarded. 5 

PARKING

There will be no vendor parking passes available for purchase. Off-site vendor parking will be available on the Old Salinas Highway nearby the Monterey County Fairgrounds. Parking information and the map will be provided at the beginning of September. 

COVID SAFETY

We want to provide the best possible experience for everyone at the festival – patrons, artists, vendors, staff, and volunteers. We will be following current state and local health and safety protocols for COVID Safety, which could change as we go forward. Please send me your vaccine card through the link below which goes to a secure Dropbox location. If you are unable to be vaccinated, we will require a negative COVID test 48 hours prior to coming to the festival. You can upload your test results to this link.

PHONE / INTERNET

Phone lines and Wi-Fi are not available on-site; please plan accordingly by utilizing wireless technology for credit card transactions. 

DELIVERIES

If you should have any deliveries after Festival begins, the Festival Vendor volunteer will assist you with those deliveries during hours of event operation. All deliveries go through Gate 6 which will be open at 8:00 a.m. daily. If those deliveries are on pallets or more than a few boxes, you will be required to send someone from your booth to assist with delivery. All supplies will be unloaded at Gate 6. 

LIABILITY

Monterey Jazz Festival and Monterey County Fairgrounds will accept no liability for vendor losses due to fire, theft, weather, pests, equipment malfunction, or loss of electricity. 

WORKERS COMPENSATION INSURANCE

You are advised to carry Workers Compensation Insurance on any of your paid employees. This coverage is not provided by either Monterey Jazz Festival or Monterey County Fairgrounds. 

WRISTBANDS

Wristbands are provided to vendors for working booth staff only (see front page for number of credentials allowed per booth). The sale, barter, trading, transfer or exchange of these credentials is strictly prohibited. Violation of this policy will result in ejection from the Festival grounds. For security reasons, all vendors and employees must wear the correct color wristband at all times for that day. You will receive your wristbands at check in. No additional vendor wristbands will be available unless specifically requested through the MJF Operations Manager. 

ANIMALS are not allowed on the Monterey County Fairgrounds. Monterey Jazz Festival is ADA compliant. All necessary Service Animals must be approved in advance by Monterey Jazz Festival. 

DRUGS, ALCOHOL, WEAPONS and/or FIREARMS are not permitted on the Festival grounds and will result in vendor being removed from the grounds without fee refund and may result in possible arrest. 

Once selected, a contract will be sent to you for your signature. The Monterey Jazz Festival reserves the right to modify, amend or terminate this information and/or the contract at any time and without advance notice upon violation of any of the rules and regulations outlined above. 

For all questions, please contact Bobbie Young, Operations Manager at 831-373-8844 or bobbie@montereyjazzfestival.org

 

Apply to be a Vendor for the Monterey Jazz Festival