Thank you for your interest in becoming a vendor for our 66th Monterey Jazz Festival, September 22-24, 2023. We are expecting a large crowd this year with 4 ground stages and the main arena. Last year our vendors were pleasantly surprised by the support they received.
Applications will be taken from March 15 – July 15.
2023 Early Bird Booth Fees: Must Pay in Full by July 31, 2023, after this date fees will increase by $200. Vendors will receive an invoice with appropriate booth fees prior to payment through PayPal – all accounts must be paid for through PayPal. Checks or over-the-phone credit card payments will not be taken.
Artisan/Community Permanent Stalls:
Fee includes a $100 refundable cleaning deposit, and a $30 CFSA insurance fee.
1 10x10 stall (2 wristbands/day) ……………………………. $1050
2 10x10 stalls (3 wristbands/day) …………………………...$1650
3 10x10 stalls (4 wristbands/day) ........................................$2050
4 10x10 stalls (4 wristbands/day) ……………………………$2300
1 10x15 stall (2 wristbands/day) ……………………………. $1350
Midway Art/Merch Vendors:
Fee includes a $100 cleaning deposit, $150 electricity fee, and a $30 CFSA insurance fee.
A limited number of Midway vendors will be accepted this year. There are 5 10x10 spaces and 2 10x20 spaces available. You are responsible for providing your own tent and set up.
10x10 Tent Space (2 wristbands per day) ……………….$1550
10X20 Tent Space (3 wristbands per day)…………………$1750
Tent rental: A to Z Rental Center, Inc. in Seaside (831-394-6751).
Fees Applied to Vendors:
$100 Cleaning Fee. This fee is refundable at the end of Festival if your vendor space is left with no staples, nails, screws, trash or changes made to the booth or grass area.
$30 CFSA Insurance Fee. This fee covers the liability insurance needed by the Monterey County Fairgrounds. You should still carry your own liability insurance.
$150 Electricity Fee: This fee is for tent vendors only. This fee covers the cost to MJF by the fairgrounds for electricity installation for lights and POS systems. You cannot bring your own generator.
ELECTRICITY: All permanent arts & crafts booths come with electricity/lights. All tent vendors have a $150 Electricity Fee that will be added to your invoice. If you require more electricity than what is provided you will be charged accordingly.
No generators are allowed. For any questions regarding electricity please email vendors@monteryejazzfestival.org
INSURANCE: All vendors are required to have insurance coverage to participate in the Monterey Jazz Festival on the Monterey County Fairgrounds. For 2023 - All vendor fees will include the Brokerage fee through the Monterey County Fairgrounds for approximately $30-$50 per vendor. This insurance fee is specifically for the Monterey County Fairgrounds. The fee will be listed in your invoice sent to you through PayPal. Vendors are required to have their own insurance coverage in addition to the above, you are required to list the Monterey Jazz Festival and Monterey County Fairgrounds as additional certificate holders. The below language MUST be listed in the “additional insured” area of your Certificate of Insurance.
Insurance will be verified through the Fairgrounds offices for the above-referenced coverage.
VENDOR REVIEW: To provide the best variety for our Festival patrons, the Festival reviews all vendors on an annual basis. The Festival reserves the right to determine which vendors will return annually. Therefore, please be aware that a booth at this year’s Festival does not automatically ensure a space next year. The Festival reserves the right to move a vendor to any location at any time in the best interest of the Festival and its patrons.
FEES/PAYMENTS: 2023 Fees will be taken online via PayPal. Within one week of receiving your letter of acceptance and signed contract, you will be sent an invoice with the link to PayPal. Partial payments will be accepted with the first payment being a minimum of 50% of your total. Your space will be forfeited if we do not receive full payment by September 1st. See first paragraph for payment increases. NO PERSONAL OR BUSINESS CHECKS will be accepted, we will not take payment over the phone.
CANCELLATIONS: You may cancel by August 15, 2023, to be eligible for a full refund. Cancellations after August 30 are subject to a 50% cancellation fee. No refunds are available after September 1, 2023.
MONTEREY BUSINESS LICENSE: All vendors must have a current Monterey Business License. The City will only issue licenses to those vendors who have a signed contract with Monterey Jazz Festival. City of Monterey Business License Vendors without a current license will not be permitted on the Festival grounds. You must apply for your business license no later than September 1, 2023.
CALIFORNIA RESALE LICENSE: Vendor is responsible for obtaining a valid California resale number prior to submitting this contract and the law requires that you must produce evidence of permit. Apply online at: https://efile.boe.ca.gov/ereg/index.boe. Vendors without a current license will not be permitted on the grounds.
PRODUCTS TO BE SOLD: Only those items listed on your accepted application may be sold. Changes or substitutions without the explicit approval of Festival could result in removal from the Festival grounds. Vendors are restricted to selling only lawful goods and services from your booth. Monterey Jazz Festival reserves the sole and exclusive right to establish relationships with branded partners (“sponsors”). No vendor may sell or distribute any product which competes with the products or services of any official Monterey Jazz Festival partner.
Please note: Any mail orders taken at the Festival must be shipped to the client within three weeks following the Festival.
BOOTH SPACE: Vendors will be assigned a booth space by Monterey Jazz Festival. Due to increased fire and safety regulations, vendors are required to stay within their outlined footprint as designated by the Vendor & Grounds team.
If vendors refuse to abide by guidelines set by the Vendors & Grounds team, they will be fined $200 for each violation of space and will not be invited to return to the event.
Violations of space usage include:
CLEANING FEE:
A cleaning fee has been added to your invoice. After the Festival, when your booth area has been inspected, the Festival and fairgrounds staff will determine if you receive a refund. Vendors are encouraged to bring racks, pipe & drape, fire code-approved wood boards, and only use painter's tape to hang anything from the permanent stall walls. All Arts and Crafts tent spaces must be cleaned and left in the same condition it was found. Vendor agrees that authorized representatives of Monterey Jazz Festival shall have access to booth space at all times for safety and security reasons.
MUSIC: No hand drumming, recorded or live music is permitted in or at the booth space.
SIGNS/BANNERS: Vendors may not advertise or display signs, banners or products that are in direct or indirect competition with Festival sponsors/partners. Signage cannot interfere with neighboring booths. All signs or banners must be retrieved the Monday after the Festival, or they will be discarded.
BOOTH SETUP/TEAR DOWN:
Vendor check-in/set-up begins at 9am on Thursday, September 21, 2023, and can be completed beginning at 9am on Friday, September 22, 2023. All vehicles must be off the grounds by 5pm on Thursday. Set up on Friday, September 22, begins at 9am – vehicles will not be allowed onto the fairgrounds after 12pm. All vehicles MUST BE OFF PROPERTY by 2pm on Friday. No exceptions will be made.
For safety reasons, booths will not be permitted to tear down until after all guests leave the grounds at approximately 10pm, Sunday September 24, 2023 (night of event). Tear down is also permitted on Monday, September 25, 2023, until 2pm. Please be aware that Vendor Crew is not available to assist in tear down.
HOURS OF OPERATION: For the convenience of our patrons, vendor booths must be open for business when Festival gates open each day and stay open in the evening for 30 minutes after the last show ends.
Friday, September 22, 2023, 3pm - 10:30pm
Saturday, September 23, 2023, 11am – 10pm
Sunday, September 24, 2023, 11am – 10pm
PARKING: Off-site vendor parking will be available on the Old Salinas Highway near the Monterey County Fairgrounds. Parking information and the map will be provided upon acceptance and signed contracts.
HEALTH AND WELLNESS SAFETY:
We want to provide the best possible experience for everyone at the Festival – patrons, artists, vendors, staff, and volunteers. Please consider everyone if you feel ill. If you feel ill, please wear a mask. Please clean and sanitize high touch areas. We will be following current state and local health and safety protocols for COVID Safety, which could change as we go forward.
PHONE / INTERNET: Phone lines are not available. Wi-Fi may not be available on-site; please plan accordingly by utilizing wireless technology for credit card transactions.
DELIVERIES: If you should have any deliveries before Festival begins, please inform the Vendor crew by emailing vendors@montereyjazzfestival.org If your deliveries occur once Festival begins, the MJF Assistant Vendor Coordinator will help you with those deliveries during hours of event operation. All deliveries go through Gate 6, which will be open at 8am. daily. If those deliveries are on pallets or more than a few boxes, you will be required to send someone from your booth to assist with delivery. All supplies will be unloaded at Gate 6.
LIABILITY: Monterey Jazz Festival and Monterey County Fairgrounds will accept no liability for vendor losses due to fire, theft, weather, pests, equipment malfunction, or loss of electricity.
WORKERS COMPENSATION INSURANCE: You are advised to carry Workers Compensation Insurance on any of your paid employees. This coverage is not provided by either Monterey Jazz Festival or Monterey County Fairgrounds.
WRISTBANDS: Wristbands are provided to vendors for working booth staff only (see front page for number of credentials allowed per booth). The sale, barter, trading, transfer or exchange of these credentials is strictly prohibited. Violation of this policy will result in ejection from the Festival grounds. For security reasons, all vendors and employees must wear an appropriate wristband at all times for that day. You will receive your wristbands at check in. No additional vendor wristbands will be available unless specifically requested through the MJF Director of Operations.
ANIMALS are not allowed on the Monterey County Fairgrounds. Monterey Jazz Festival is ADA compliant. All necessary Service Animals must be approved in advance by Monterey Jazz Festival.
DRUGS, ALCOHOL, WEAPONS and/or FIREARMS are not permitted on the Festival grounds and will result in vendor being removed from the grounds without fee refund and may result in possible arrest.
The Monterey Jazz Festival reserves the right to modify and amend this information at any time.
